Solution_05 / Integration and automation
Your systems should talk to each other – not your colleagues copying data between them.
In most companies, errors and unnecessary work arise in the gaps between programs: the order is in one, the invoice in another, the stock in a spreadsheet, and the customer asks questions by e-mail. We close those gaps: we connect the programs you already use and replace manual steps with automated, traceable processes – without you having to replace anything.
01 / Who it’s for
Invoicing, CRM, webshop, warehouse, accounting – each works well on its own, but together they mean manual work.
Automating the order–invoice–courier–stock chain and importing price and stock data from suppliers.
Quotes, contracts, reminders, reports – run by rules, without anyone having to remember.
02 / What’s included
You don’t need every module at once. The first working version gets whatever takes the most load off your shoulders – the rest can be switched on later without a redesign.
Connections to invoicing, CRM, warehouse, banking, courier, payment and marketing systems; where no direct connection is possible, file- or e-mail-based processing.
Two-way, scheduled or event-triggered sync of product, price, stock, customer and order data – with conflict handling.
Event → rule → action: an invoice and label when an order comes in, a reminder when a deadline approaches, a notification when a status changes.
Automatic reading and recording of incoming orders, invoices and applications – with AI support where needed.
Every run is logged, and a failed step is retried or flagged; notifications by e-mail or chat, so nothing gets lost silently.
Data from several programs in one place: statements, scheduled report e-mails, exports for your accountant.
03 / How we build it
Every phase ends with something tangible and a decision – you can see where the project stands and what comes next throughout.
01
Where each piece of data originates, where it needs to end up, who touches it by hand – and where errors creep in.
02
Programs, connection points, data field mapping, and error-handling and sync rules, all in writing.
03
Building and testing the connections without putting live data at risk; parallel checking.
04
Gradual switchover, monitoring, notifications; phasing out the manual steps.
04 / Typical use cases
Webshop order → automatic invoice in your invoicing program → courier label → tracking sent back to the customer, with no manual step.
Automatic processing of daily price lists and stock data from several suppliers, with margin rules.
A quote request from your website goes straight into the CRM, with a task and an owner, and the reply is logged.
Monthly automatic compilation of invoices, bank items and expenses in your accountant’s format.
05 / Frequently asked questions
If it has an API or export/import options, yes – most Hungarian invoicing programs, courier services and common webshop engines do. For closed programs we build a file-, e-mail- or database-based connection; we clarify this during the assessment.
The process waits and retries, we log the error, and if it persists we send a notification. No data is lost and nothing is recorded twice.
No – the whole point is that your existing, well-working programs stay; only the manual work between them disappears.
During the assessment we estimate the current effort step by step; typically, several hours of admin a week shrink to a few minutes of checking a day.
References on this topic
New webshop on a custom web engine: over 900 products organized into categories, cart and ordering, GLS and postal delivery. Web design and development.
Visit site: Intim fehérneműComplete website and webshop build, web design, mapping of business processes, multilingual setup, hosting and domain services, operation and maintenance.
Visit site: Yandiya infrapanelCustom web engine: weather and forecasts for Hungary by town and village, nationwide warnings, rain radar. Web design, hosting and domain services, operation and maintenance.
Visit site: Napi időjárás23 more projects on the references page, filterable by type.
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Next step
Briefly describe your business, your current process and your goal. In the first conversation we’ll decide together whether there is a real, achievable opportunity in it – no obligation.
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